Four Tips To Keep Your Build-Out On Time And On Budget

Plans are finalized, trucks are arriving, and the time spent designing and planning is finally turning into reality. Then, the inevitable happens. A problem. A delay. Additional costs. And there goes your grand opening timing. Here are four updated tips to help you keep your build-out on time and on budget.

Ensure Everyone Has the Latest Plans

It's crucial to confirm that everyone involved in the project has the most current plans. Outdated plans can lead to errors, such as electrical installations in the wrong locations, causing delays and additional costs. Before starting your build-out, make sure you, the contractor, architect, millwork company, and anyone else working in your space have the latest set of plans.

Conduct Thorough Final Site Condition Reviews

Typically, the architect completes this process, verifying that the drawings match the space and that measurements are accurate. Errors with plans or measurements, especially common with second-generation spaces, are often not discovered until onsite. For example, cabinetry can be off if a column's location is drawn incorrectly. Fixing such errors can be minor or significant, but either way, it takes time and money to adjust.

Coordinate Timing Of Workers

Ensure each group finishes their work before the next group is scheduled to start. For instance, if the millwork team arrives before the flooring is complete or the electrical work is finished, the millwork installation will be delayed, causing a ripple effect in the build-out process.

Respect Your Neighbors

Building relationships with those regulating the process, including deliveries, is crucial. Schedule deliveries cautiously to avoid disrupting neighboring businesses. For example, if businesses open around 9 or 10 am, ensure your deliveries are completed much earlier. If there are restaurants sharing the parking areas, schedule deliveries outside of mealtimes to avoid congestion.

Additional Tips for Success

• Regular Communication: Maintain regular communication with all parties involved to promptly address any issues or changes.
• Flexibility and Contingency Planning: Be prepared for unexpected challenges with a flexible approach and a contingency plan in place.
• Documentation: Keep thorough records of all changes, approvals, and communications to avoid misunderstandings and ensure accountability.

By taking these proactive steps and maintaining clear communication, you can save time and money during the build-out process, keeping your project on track for a successful grand (re)opening.

Randal Retail Group can design, build, store, ship, and install custom displays and signage. Making it easier for your team when it's time to do a build-out.